In the diverse and economically dynamic nation of Malaysia, securing a Malaysia Employment Pass (EP) is your key to unlocking a world of professional opportunities. Whether you plan to work in the manufacturing or services sectors, understanding the intricacies of EP applications is essential.
The Malaysia EP, also known as a work permit, falls under different employment pass categories, and it’s the primary document for foreign nationals looking to apply for an employment pass. In this article, we will delve into the nuances of the Malaysia Employment Pass application process, detailing minimum salary requirements, monthly salary prerequisites, and the critical steps for applying for an employment pass.
For foreign professionals seeking to work in Malaysia, it is crucial to comprehend the various employment pass categories, such as Category I, II, and III, each designed to accommodate different professional backgrounds. Successful applicants become employment pass holders, legally permitted to work in the country, and their employment contracts must align with the guidelines set by the Ministry of Home Affairs and the Immigration Department of Malaysia. Let’s look at what the Malaysia Employment Pass brings and entails as a whole.
3 Types of Malaysia Employment Pass
Malaysia offers three employment pass types based on your role and income level.
1. Employment Pass, Category I (EP)
Employment Pass Category 1 is designed for pivotal roles within a company, encompassing positions like executives, CEOs, technical or managing directors, and project managers. Applicants must meet specific eligibility criteria as stated below:
- A minimum monthly salary of RM10,000
- A work contract spanning up to five years
- Renewal options are available
- It is permissible to employ a foreign domestic helper
2. Employment Pass, Category II (EPII)
Employment Pass Category 2 covers managerial and professional roles within a company, such as marketing or investment managers, lecturers, directors, architects, and more. To qualify, the following conditions apply:
- A monthly salary ranging from RM5,000 to RM9,999
- Employment contracts can extend up to two years
- Renewal options are available
- It is permissible to employ a foreign domestic helper
3. Employment Pass, Category II (EPII)
Employment Pass Category 3 encompasses non-executive roles in a company, emphasizing significant work experience and specialized technical or practical skills. This category includes positions like fashion, manufacturing, and furniture designers, craftsmen, and food technologists. The eligibility criteria for Category 3 are as follows:
- A monthly salary that falls within the range of RM3,000 to RM4,999
- Employment contracts extend up to two years
- Renewal is limited to two times
- It is not permissible to hire a foreign domestic helper
Malaysia Employment Pass Eligibility
To be eligible for a Malaysia Employment Pass, you must meet the following conditions:
- Possess the necessary academic qualifications suitable for the job.
- Accumulate no less than three years of relevant work experience, with additional years potentially necessary if your academic qualifications are inadequate.
- Be employed in a managerial, executive, or technical role that demands specific skill sets.
- Meet the prescribed salary thresholds.
- Avoid engaging in employment within restricted sectors.
Malaysia Employment Pass and Dependent Eligibility
For many expatriates, obtaining a Malaysia Employment Pass is just one part of a broader relocation plan that includes their families. Fortunately, Malaysia allows certain Employment Pass holders to bring their dependents into the country, ensuring that professionals can live and work in Malaysia without being separated from their loved ones.
Eligibility Criteria for Dependents
Dependent eligibility is generally extended to spouses and children under the age of 18. For older children or other family members like parents, a Long-Term Social Visit Pass may be required.
Eligible Categories
Category I and II pass holders are eligible to apply for dependent passes for their immediate family members, while Category III pass holders generally are not permitted to do so under current immigration regulations.
Required Documentation
Applicants are required to submit certified marriage or birth certificates, passport copies, and photos of dependents. Proper planning and timely preparation ensure smooth and efficient processing, minimizing delays and avoiding potential complications during the application review process.
Malaysia Employment Pass Application
To obtain an employment pass in Malaysia, foreign workers must first secure approval from the Expatriate Committee (EC) or relevant authorities. The hiring company will initiate the application process, and foreign nationals must submit the following documents:
- Updated resume.
- A comprehensive copy of their passport, including all pages.
- A recent passport-sized photo against a blue background.
- A signed and duty-stamped employment contract, along with a detailed job description.
- Educational certificates, translated into English by a certified translator, and Certified True Copy (CTC) by the Embassy, High Commission, or Consulate General in Malaysia or the HR head of the hiring company. These certificates must also be apostilled by the relevant authorities in the applicant’s home country.
- The employment pass application form.
- Any required supporting documents from the approving agency or regulatory body.
- Supplementary documentation that may be requested as part of the application process.
After gathering all the necessary documents, the hiring company will submit the application form, commencing the review process. Employment passes are renewable for up to 60 months, with renewal applications necessitating the following documents:
- A comprehensive copy of the applicant’s passport, including all pages.
- A current passport-sized photograph with a blue background.
- A signed and duty-stamped copy of the applicant’s latest employment contract, as per the Inland Revenue Board’s requirements.
- The applicant’s most recent medical examination report.
- The renewal application form for the employment pass.
5 Common Reasons for Malaysia Employment Pass Rejection
Although the Malaysia Employment Pass offers valuable opportunities for foreign professionals, it is not guaranteed upon application. Understanding the common reasons behind rejections can help applicants and employers better prepare and avoid setbacks during the submission process.
1. Lack of Justification for Hiring a Foreigner
One of the most frequent causes of rejection is the failure to provide sufficient justification for hiring a foreign national over a local candidate. Malaysian authorities expect companies to demonstrate a clear need for expatriate talent, especially in highly specialized or technical roles.
2. Mismatch Between Candidate Qualifications and Job Role
Discrepancies between academic credentials, professional experience, and the job scope can raise red flags and result in rejection. Authorities evaluate whether the foreign hire is suitably qualified and if their expertise justifies bypassing local candidates.
3. Salary Below Minimum Threshold
Mismatched salary levels, particularly those that fall below the minimum threshold for the designated Employment Pass category, can invalidate an otherwise complete submission.
4. Non-Compliance by the Employer
Employers who do not comply with local hiring quotas or who have previously violated immigration regulations may face challenges in securing approval.
5. Incomplete or Inaccurate Documentation
Administrative oversights, which could include matters such as missing supporting documents or mismatched personal details, continue to account for a significant portion of rejections.
Policy Updates for the Malaysia Employment Pass
In 2024–2025, Malaysia enhanced the Xpats Gateway, which is a centralized digital platform with the aim to streamline Employment Pass applications by reducing the need for physical appointments and consolidating document reviews. These upgrades are part of broader policy changes aimed at tightening compliance and improving efficiency in the application process.
Employers now face stricter scrutiny when hiring foreign professionals, especially regarding minimum salary thresholds and justification for expatriate roles. These updates aim to protect local employment while allowing access to qualified international talent.
How We Help with Visa Services
Navigating the intricacies of Malaysia’s visa and pass application processes, particularly for expatriates, can be a complex task. We are here to simplify the journey for both individuals and companies looking to obtain the necessary permits. Whether you are seeking employment in Malaysia or aiming to hire foreign talent, our visa services streamline the application process, ensuring compliance with local regulations.
Streamlined Visa Services for Your Needs
Our services cover a spectrum of visa and pass types, ensuring that your specific requirements are met. We understand the importance of compliance with the Expatriate Services Division (ESD) and relevant authorities, and we are well-versed in helping companies apply for various expatriate passes, including the Employment Pass, Residence Pass-Talent, and more. We can also facilitate related passes, such as the Dependent Pass, Long-Term Social Visit Pass, or Visit Pass.
If you are a foreign national, we provide guidance on gathering and preparing the required documents, including your employment contract, educational certificates, and passport information, to ensure a smooth application process.
For companies looking to hire foreign talent, our services ensure that your hiring process adheres to the regulations and guidelines set forth by Malaysian authorities.
Contact us today to explore how our visa services can make your transition to Malaysia or your talent acquisition process hassle-free and efficient.
FAQs about Malaysia Employment Pass
What are the minimum salary requirements for each category of the employment pass?
EP: RM 10,000/month for a minimum of 5 years.
EPII: RM 5,000–RM 9,999/month with a 2-year contract.
EPIII: RM 3,000–RM 4,999/month for contracts up to 12 months.
Can I change my employer while holding an employment pass in Malaysia?
Yes, but you need to submit a new employment pass application.
What is the maximum duration of an employment pass in Malaysia, and is it renewable?
Up to 60 months, and renewal is possible with approval from relevant authorities.
